Why Microsoft Excel?
What do I benefit?
What do I need to know?
What can I do with Microsoft Excel?
These and many more questions will run through various minds seeing this. Microsoft Excel is a spreadsheet program that allows users to quickly log, sort and analyze data. To use Excel to its full functionality, users must be familiar with the basic formulas and commands Excel uses to find trends or make projections.
Now a days, any job requires basic Excel skills. These basic Excel skills are – familiarity with Excel ribbons & UI, ability to enter and format data, calculate totals & summaries thru formulas, highlight data that meets certain conditions, creating simple reports & charts, understanding the importance of keyboard shortcuts & productivity tricks. Excel is a massive application with over 1000 features and 100s of ribbon (menu) commands. It is very easy to get lost once you open Excel. So one of the basic survival skills is to understand how to navigate Excel and access the features you are looking for.
There are 5 important areas in the screen.
1. Quick Access Toolbar: This is a place where all the important tools can be placed. When you start Excel for the very first time, it has only 3 icons (Save, Undo, Redo). But you can add any feature of Excel to Quick Access Toolbar so that you can easily access it from anywhere (via the name).
2. Ribbon: Ribbon is like an expanded menu. It depicts all the features of Excel in easy to understand form. Since Excel has over 1000 features, they are grouped in to several ribbons. The most important ribbons are – Home, Insert, Formulas, Page Layout & Data.
3. Formula Bar: This is where any calculations or formulas you write will appear. You will understand the relevance of it once you start building formulas.
4. Spreadsheet Grid: This is where all your numbers, data, charts & drawings will go. Each Excel file can contain several sheets. But the spreadsheet grid shows few rows & columns of active spreadsheet. To see more rows or columns you can use the scroll bars to the left or at bottom. If you want to access other sheets, just click on the sheet name (or use the shortcut CTRL+Page Up or CTRL+Page Down).
5. Status bar: This tells us what is going on with Excel at any time. You can tell if Excel is busy calculating a formula, creating a pivot report or recording a macro by just looking at the status bar. The status bar also shows quick summaries of selected cells (count, sum, average, minimum or maximum values). You can change this by right clicking on it and choosing which summaries to show.
What Microsoft Excel can be used for?
Microsoft Excel is a very versatile tool and can be used for almost anything that you can imagine:
- Charts and Diagrams
- Financial Tools (Loan calculators etc.)
- Lists and to-do checklists
- Plans and proposals
This is a small selection of what can be achieved on Microsoft Excel.
There is no limit to what you can know only if you are not willing. You can join our next class on the 23rd – 25th November, 2016.
Time: 10am prompt
Venue: 18, Afolabi Aina Street, Off Allen Avenue, Ikeja, Lagos.
Create time to come, what you don’t know is greater than you. You can be better.
Mastering Microsoft Excel for Business